Promotions (Incumbent Reviews) and Compensation
NEVER COMMUNICATE A POSITION OR PAY CHANGE TO THE AFFECTED EMPLOYEE UNTIL HR COMPENSATION HAS FINISHED ITS REVIEW AND ISSUED A FORMAL DETERMINATION.
LATEST UPDATES - Staffing Plans:
- Merit increases are not currently permitted in FY2025
- Increases for additional duties up to 10% are allowed. Additional duties must be new and more complex and must be identified in the supporting documentation.
- Before submitting your request, please ensure you have worked with your Fiscal Officer in identifying available funds within your unit's approved expenditure authority.
- If this request is outside of your unit's approved expenditure authority please submit using this form (coming soon)
Required Documents:
- HR Mapping Form - used for assessment and mapping (recommend downloading before completing the fields)
- Visit JDXpert to view University Staff jobs.
- Updated Employee Resume
- Justification Memo (on department letterhead) Please include rationale and supporting information as applicable such as:
- Why a promotion is being requested
- Explain how job has changed since hire or last promotion
- Identify new duties and responsibilities
- Identify new skills and/or abilities the employee has developed
- Impact/benefits to unit
- Include your planned compensation amount
- Explain how the compensation requested fits with Compensation Guidelines (see Managing Within Pay Ranges on page 8
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Sourced: Compensation Administration Guidelines
Timeline
- Promotions: University Staff promotions are submitted as Incumbent Review and route to HR Compensation. 24-48 hours to route through RII approvals once all required documentation and information is received by RIIES. Expect a 4-6 week response time once package is routed to HR (time dependent on campus volume).
- Compensation Increase request only: 10-14 days depending on size and complexity of request.
Please reach out to RII Employee Services staff for further assistance as needed.