Promotions (Incumbent Reviews) and Compensation
NEVER COMMUNICATE A POSITION OR PAY CHANGE TO THE AFFECTED EMPLOYEE UNTIL COMPENSATION HAS FINISHED ITS REVIEW AND ISSUED A FORMAL DETERMINATION.
Requests for promotions or compensation changes require the following documentation:
- HR Compensation Mapping Form - used for assessment and mapping (recommend downloading before completing the fields)
- Employee Resume
- RII Personnel Request Form
- Justification (Please enter under Rationale/Justification field in the Smartsheet submission form) Please include rationale and supporting information as applicable such as:
- Why a promotion and/or increase is being requested
- Explain how job has changed since hire or last promotion
- Identify new duties and responsibilities
- Identify new skills and/or abilities the employee has developed
- Address bring to equity factors, if any (within unit/college/campus)
- Impact/benefits to unit
- Explain how the rate being requested fits with Compensation Guidelines (see Managing Within Pay Ranges on page 8)
- Justification (Please enter under Rationale/Justification field in the Smartsheet submission form) Please include rationale and supporting information as applicable such as:
Increase <5%: Justification memo is required; mapping form and resume are typically not necessary.
Increase 5% or greater: Memo, mapping form and resume are required.
Visit JDXpert to view University Staff jobs.
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Timeline
- Promotions: University Staff promotions are submitted as Incumbent Review and route to HR Compensation. 24-48 hours to route through RII approvals once all required documentation and information is received by RIIES. Expect a 4-6 week response time once package is routed to HR (time dependent on campus volume).
- Compensation Increase request only: 10-14 days depending on size and complexity of request.
Please reach out to RII Employee Services staff for further assistance as needed.