Promotions and Compensation

Promotions (Incumbent Reviews) and Compensation

NEVER COMMUNICATE A POSITION OR PAY CHANGE TO THE AFFECTED EMPLOYEE UNTIL HR COMPENSATION HAS FINISHED ITS REVIEW AND ISSUED A FORMAL DETERMINATION.

LATEST UPDATES - Staffing Plans:

  • Merit increases are not currently permitted in FY2025
  • Increases for additional duties up to 10% are allowed.  Additional duties must be new and more complex and must be identified in the supporting documentation.
  • Before submitting your request, please ensure you have worked with your Fiscal Officer in identifying available funds within your unit's approved expenditure authority.
  • If this request is outside of your unit's approved expenditure authority please submit using this form (coming soon)

Required Documents:

  • Updated Employee Resume
  • ​​​​​​Justification Memo (on department letterhead) Please include rationale and supporting information as applicable such as:
    • Why an increase greater than 10% is being requested
    • Explain how job has changed
      • Identify expanded duties and responsibilities
      • Identify new skills and/or abilities the employee has developed
    • Impact/benefits to unit
    • Explain how the rate being requested fits with Compensation Guidelines (see Managing Within Pay Ranges on page 8)

Submit Here

Required Documents:

  • HR Mapping Form - used for assessment and mapping (recommend downloading before completing the fields)
    • Visit JDXpert to view University Staff jobs.
  • Updated Employee Resume
  • ​​​​​​Justification Memo (on department letterhead) Please include rationale and supporting information as applicable such as:
    • Why a promotion is being requested
    • Explain how job has changed since hire or last promotion
      • Identify new duties and responsibilities
      • Identify new skills and/or abilities the employee has developed
    • Impact/benefits to unit
    • Include your planned compensation amount
      • Explain how the compensation requested fits with Compensation Guidelines (see Managing Within Pay Ranges on page 8​​​​​​​

 

Submit Here

 

Comp

Sourced: Compensation Administration Guidelines

Timeline

  • Promotions:  University Staff promotions are submitted as Incumbent Review and route to HR Compensation.  24-48 hours to route through RII approvals once all required documentation and information is received by RIIES.  Expect a 4-6 week response time once package is routed to HR (time dependent on campus volume).  
  • Compensation Increase request only:   10-14 days depending on size and complexity of request.

Please reach out to RII Employee Services staff for further assistance as needed.