Travel Policies and Forms
Before you travel, ensure that a Travel Authorization has been submitted to FSO Operations at P.O. Box 210158, Rm 402 prior to your trip.
Be sure to keep a copy for your own records so that you can submit it to Research, Innovation & Impact Business Services when you submit your reimbursement claim after the trip.
If you are traveling internationally: don’t forget to register your travel itinerary.
A Travel Assumption of Risk and Release is to be filled out then students and volunteers travel to countries under US State Department Travel Warnings.
Fully completed Travel Authorization should be sent to Financial Services Office Travel Office prior to your trip. Remember registration for international travel must be submitted at least 30 days in advance of travel.
Below are documents to calculate travel reimbursement, or to organize travel claim information.
Domestic Travel Per Diem
The University of Arizona does not use General Services Administration (GSA) or any other Federal Per Diem rates. The University uses the per diem rates defined by the State of Arizona Travel Policy, for all domestic travel. The per diem rates for in-state or out-of-state travel can be found on the State of Arizona Department of Administration website.
International Travel Per Diem
Per Diem reimbursement for travel outside the continental United States are established by the United States Department of State.
Mileage can be claimed only if you have driven your own personal vehicle for state business. After you travel, present your receipts and backup documentation to your home department’s travel processor, or Research, Innovation & Impact Business Services, within 14 days of returning to Tucson. Any receipts not fully processed within 90 days of the travel are considered taxable income. More information on this policy can be found in the Financial Services Office Travel Policy.
Research, Innovation & Impact Business Services will confer with the Principal Investigator (PI) and Business Office to get final authorization for the total amount and any extraordinary expenditures (e.g. excess baggage, change fees, lodging exceeding per diem, etc.). Approval will be saught prior to submitting the reimbursement request(s) to Financial Services Office Travel.